Board of Directors Minutes
February 9, 2009

A regular meeting of your Board of Directors was held at the Resource Center on Monday, February 9, 2008, at 7:00 p.m.  Present were Howard Berger, Richard Corzo, Sean Henderson, John Lansdale, Rob Limbaugh, Joseph Tobin, Annette van Ommeren, Jeff Setaro, Jim Scheef. President Rob Limbaugh presided and Secretary Annette van Ommeren kept the record. Treasurer Charles Bovaird was not present and the financial report was unavailable at this meeting.
The Board accepted the January minutes “as published”, and the majority of those present accepted the minutes of December 8th, 2008.

Rob announced the projector bulb has been replaced in the resource center. He also confirmed the successful move of the DACS website to the new host, and a future date will be set to discuss the customization and integration with Drupal.

Rob mentioned DACS liability insurance coverage was updated for an annual saving of $150.

Regarding the resource center alarm system, Rob suggested DACS switch to Safe Home Security at a cost of $25/month for a 3-year contract. Several issues need to be decided and it was decided to continue the discussion by email.

Rob next brought up the newsletter subject. He suggested DACS conduct a survey of the members to obtain feedback regarding the color vs black & white covers. Richard mentioned he had received positive response to the BW issue. If the newsletter is printed in BW and reduced to 16 pages – by removing the colored center page – and folded, the production/mailing costs could be covered by the membership fees. The newsletter options will be followed up at future meetings.

Sean mentioned business card advertising for members in the newsletter - membership benefit or fee based. The cards were placed on the center page - now removed to lower printing/mailing costs, therefore the policy for advertisements need to be updated. As there is no information publicized at this point, members can contact Sean for advertising rates.

Richard mentioned DACS recently received an email from PremiumMemory.com, A company which may be interested in sponsorship opportunities. They usually offer product giveaways or exclusive group coupons to technology related user groups. Richard suggested DACS follow up to explore the possibilities.

Rob also reminded the board that members are entitled to a discount off O’Rielly books. Information will be posted in the members-only DACS forum.

Regarding the general meetings presentation schedule, Rob mentioned he is researching August meeting topics, perhaps to be centered on photo enhancement techniques. Authors for the meeting preview and review articles were tentatively established for the coming months.

March also brings up elections for Officers. Rob reminded the Board the positions of President, Vice Presidents, Secretary, and Treasurer are to be elected.

Howie reported on the DACS collaboration with the GDNRC Technology Committee. 5 organizations have enrolled, and will enjoy access to the virtual environment. A computer equipped training center is available and DACS has the opportunity to offer software training in MS Office 07. Several suggestions were put forth as to the best level of training for DACS to provide. The logistics will be determined at future meetings. 

Sean started a discussion about the roles and definitions of the DACS directors. He suggested the board consider re-naming and/or reorganizing the structure of duties and the naming of committees to help clarify each position and role.


--Annette van Ommeren

 


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