Board of Directors Minutes
August, 2009

by Sean N. Henderson

Seven (7) people attended the Board of Directors meeting held on Monday, August 10, 2009. Present were Annette van Ommeren, Jim Scheef, Patrick Libert, Rob Limbaugh, Sean and Liam Henderson , and Jeff Setaro. President Rob Limbaugh presided and Secretary Mary Tobin was absent. In the Secretary's place, Sean N. Henderson, a director, kept the record. The meeting began on or close to 7 p.m. Approval of Minutes of the last meeting Directors' Meeting held in July 2009 was tabled and deferred to email.

There was no Treasurer’s report available during the meeting. Treasurer Charles Bovaird was not present. The July 2009 Board Meeting was canceled. The last known Treasurer report given to the Board in June 2009 and available via the Internet was then cash assets of $6,582.48, plus postage on hand in the amount of $34.77 for a total of $6,617.25. Continuing with June's report, subtracting a liability of prepaid dues in the amount of $359.00 left a net equity of $6,258.25. For June 2009, the Treasurer also reported that the current membership is at 206, 188 with email.

Patrick mentioned how well the last meeting on "Back To School Tech" came together. Rob Limbaugh had created the outline, and Sean Henderson further fleshed it out and ended up giving the presentation. Discussion on how to better promote this topic next time should it become scheduled. Jim suggested that getting info on this topic to schools in May would be best.

Rob announced he would not be available for the October General Meeting.

It was decided, discussed and/or confirmed that there would be no September 2009 General Meeting. October's General Meeting topic was listed as Over-clocking. November's meeting was still undecided and December's meeting has been previously confirmed to be John Patrick. There was some discussion regarding kindly suggesting to John Patrick to possibly provide a different slant than his classic "State of the Internet" talk for future presentations. Jim suggested that DACS could reschedule Lesa's Digital Photography presentation for November. Rob mentioned that Lesa was now out of the area.

Other discussion followed regarding how DACS could integrate with current social media. Part of the discussion was determining how long-lived current sites would be. Prior examples given where CompuServe and GeoCities.

The open director and officer positions were discussed. It was decided that Drew Kwashnak should be invited onto the Board to fill Howie Berger's slot, and encouraged to seek election to the Board. Howie Berger had resigned by way of email on August 10, 2009, citing his schedule. Besides Howie's vacancy, open positions include Program Chair/VP, a replacement candidate for Treasurer, and President. Rob Limbaugh, the current President, has again reminded the Board that this is his final term.

There was continued discussion about how to promote DACS’ upcoming anniversary. There is still debate among the board regarding which birthdate to use for DACS. The two options are whether to go with the date of incorporation or the earlier date of the groups (DAWG, et al.) that led to DACS. The incorporation date would make 2010 DACS' 20th year, otherwise DACS would be justified in celebrating it's 25th year. Sean suggested that work start now for launching what Sean proposes is a yearlong celebration. Jim suggested that in 2010, the General Meetings include some 10-years-ago, 20-years-ago type material. Rob suggested using the pre-meeting loop.

There was discussion of the 2010 schedule consisting of revisiting dates and times of General Meetings. Sean proposed having meetings at the Resource Center (RC). Parking was cited as a reason not to have at the RC. Parking was cited as possibly a reason for the decreasing attendance at the meetings at the hospital as well, given their increased meeting schedule.

Discussion followed regarding DACS' forum and usage.

The meeting concluded on or near 9 p.m.

September, 2009

by Mary Tobin

A regular meeting of your Board of Directors was held at the Resource Center on Monday, September 14, 2009, at 7:00 p.m. Present were: Charles Bovaird, Richard Corzo, Patrick Libert, Rob Limbaugh, Jeff Setaro, and Joseph Tobin. President Rob Limbaugh presided and Secretary Mary Tobin kept the record. Minutes of the last meeting held August 10, 2009, were presented with corrections approved. Minutes of last meeting – 4th paragraph Correction – Rob will not be available for the October general meeting. 5th paragraph Lisa is out of the area.

Treasurer Charles Bovaird reported current cash assets of $6004.09, consisting of total bank and postal accounts in the amount of $28.10 plus postage on hand of $6032.19.
Subtracting a liability of prepaid dues in the amount of $105 left a net equity of $5927.19. He also reported that the current membership is at 196, 184 of which are electronic.

General Meetings
• Newsletter Previews: Oct (Rob), Nov (Alan),
• Newsletter Reviews: Oct (Patrick), Nov (Rob)
• General Meetings Topics: October – Overclocking (Peter Basel), November - Medical Technology (coordinated through Allan), December - John Patrick, Jan – Windows 7 – Rob, March – Data Back up Solution in Linux and Mac – Rob.
• Other topics for possible General Meetings are Hosting and Cloud computing. Allan will be asked to check for confirmation of the presentation on Medical Technology in November.
• Discussion around possible meeting dates for General Meetings in 2010. Rob is going to check with Danbury Hospital about the availability of the auditorium for next year. January, July and September will again present holiday weekend conflicts.

Announcements
• Officer positions the be filled: Program chair/VP, Treasurer, and President (this is Rob’s final term). We are investigating new members for the board to fill the vacant positions.
• Jim Scheef volunteered to be the membership chair/czar from Charlie’s responsibilities.
• Annette announced a change in the name of her SIG group from ‘Web Design’ to ‘Pre-press & Publishing Graphics’ which is a shift in focus/subject matter.

New Business
• Discussion about 20th Anniversary for DACS. Logo/artwork, Membership drive, picnic, Mini-Convention and/or Public events/Party.
• Discussion of Costco executive membership for credit card processing without transaction fee, also to take advantage of discounts on items.
• DACS needs to decide direction, mission, and purpose. Where and how DACS fits into its members’ lives.
• SIG’s are an important part. It would be helpful if the agenda for each SIG meeting were posted upfront on the website and/or in the newsletter.

Rob motioned to Adjourn, all seconded.