Board of Directors Minutes
December, 2009

A regular meeting of your Board of Directors was held at the Resource Center on Wednesday, December 9, 2009, at 7:00 p.m.
Present were: Charles Board, Richard Corzo,  John Lansdale, Patrick Libert, Rob Limbaugh, Annette van Ommeren, Jim Scheef, and Joseph Tobin.
President Rob Limbaugh presided and Secretary Mary Tobin kept the record.
Correction to November minutes Window 7 GM presentation is occurring in January 2010.  Vote via email approved to change Board of Directors meetings from Monday to Wednesday. 
Minutes of the last meeting held November 9, 2009, were presented and approved with correction.

Treasurer Charles Bovaird reported current cash assets of $5755.16, consisting of total bank and postal accounts in the amount of $5694.27 plus postage on hand of $60.89.
Subtracting a liability of prepaid dues in the amount of $22.00 left a net equity of $5733.16. He also reported that the current membership is at 188, 80 of which receive newsletter via mail.

General Meetings
General meeting reviews/previews:  Ed Hicks is doing review for Dec., Jim Scheef to do preview for Jan., Richard Corzo will do review for Jan. and preview for Feb., TBD for Feb review.

• General meeting schedule for 2010 dates (first Monday or first Tuesday) still waiting to hear from Danbury Hospital.   DACS needs to look at flexibility of dates/days of week.
• 2010 meeting topics:
• Jan. – Windows 7 -  Rob and possibly Jeff Setaro: Discussion of Windows 7 and applications – adding printer, tablet usage, how to install application, the track differences between XP, Vista, Multimedia, Ultimate vs. Professional vs. Business, Antivirus
• Feb. – Social networking – Jeff O’Connor - ask him to do how to manage your privacy.
• March – Backups
• Proposed Spring Topic – spring cleaning how to take apart a computer and clean for dust.

Old Business
Projector issue resolved Richard has been reimbursed.

New Business

• Charlie to send email communication to members requesting volunteers for committees and newsletter proofreaders. Need to find replacements and backup for:  Program chair/VP, PR, and President (REL final term)
• First quarter of 2010.  Discussion of membership renewal and varying expiration dates/months depending when they joined DACS.  Possibility of having renewals all on one date.  No decisions made. 
• Rob has a Touch Screen and is contemplating whether to donate to DACS.  Possible uses would be to allow people to check in at a meeting or voting, sign up for committees, or write a point of sales system.

Operations

• Rob checking into Live scribe Smart pen for note taking. New technology that records what is written and said with immediate digitalization of information.
• Current calendar and setting up second Tuesday of the month, calendar is open source, create a recurring appointment. Data base is access.
• Organizational should be a unified information Point of Contact:  Address(es) and external points of communication:  Setting up phone/fax numbers:  Gvoice:  203-744-9198; K7 fax:  1-206-309-4978.
• Need to clean up distribution lists, and digitize legacy info. Rob has a Brother all in one color laser duplex printer. He will scan in and create PDF of documentation. 
• Discussion of who will handle voice messages and since they will be digital should be sent using distribution list of who can handle. This to be decided by email. 
• Discussion of user accounts for each member in User name on DACS forum to increase communication with users.  Data import into migration of Drupal.  Go forward with current members or Email address. Requires input fields? To be decided.
• The immediate benefit of phpBB is that mass emails can be sent to all members from a centralized point.  A decision needs to be made as to whether to use user names or handles.

Announcements

• Patrick Libert:  TechNet –  to expire June 23, 2010 download and burn to CD – voted and approved to renew $21.00 for 2 years.
• TechSoup: Window 7, 64 bit we have. Patrick to order 2-32 bit
• Proofreader – really needs a second proof reader
• APCUG contest – would like to have recommendations for submissions for contest of the best two news letters of Dacs.doc.