Board of Directors' Minutes
January, 2010

by Mary Tobin

A regular meeting of your Board of Directors was held at the Resource Center on Wednesday, January 13, 2010, at 7:00 p.m.
Present were Charles Bovaird, Richard Corzo, Drew Kwashnak, John Lansdale, Patrick Libert, Jeff Setaro, Jim Scheef, Joseph Tobin and Bruce Preston. Patrick Libert and Bruce Preston attended via Skype.
Jim Scheef presided in the president’s absence and Secretary Mary Tobin kept the record.
Minutes of the last meeting held December 9, 2009, were presented and approved.

Treasurer Charles Bovaird reported current cash assets of $5485.76 consisting of total bank and postal accounts in the amount of $5437.71 plus postage on hand of $48.05.
Subtracting a liability of prepaid dues in the amount of $33.00 left a net equity of $5455.76. He also reported that the current membership is at 187, 74 of which receive a mailed newsletter.

General Meetings

Feb - Social networking – Dan O’Connor
Mar – Backups – Rob? Presenter to be confirmed

Reviews Jan (_Richard_), Feb (_Joseph_)
Previews Feb (_Richard_), March (_Jim_)

Still waiting for confirmation from Danbury Hospital on General Meeting date of Monday versus Tuesday, Richard to follow up with Rob to confirm dates. Due to attendance numbers we should consider using conference room as opposed to auditorium. Suggestions for future meetings: YouTube and how to do video editing –Bruce confirmed with Scott for June or July – date to be confirmed. Need to bring Apple back, parental control – protecting the family on-line, FBI cyber crime, Applications for external devices such as: iPhone.

Operations

Bruce Preston is not on the DACS mailing list. Jim Scheef to correct.
Discussion to have information for server, etc… on Yahoo groups, Google Docs (DACS.org and you invite DACS board members to attend) security code to be given to DACS board members.
Suggestion to have Yahoo group to keep an archive of emails. Jim will set up a Yahoo group and we will discuss at next meeting whether we like it.
Discussion on meeting previews being in the newspaper. Richard to have preview done this weekend, Drew to see about preview in local newspapers. Patrick currently posts on Southbury Heritage Village and Acorn Press community news sites.
Analysis of web traffic. Logs are currently on IIS. Jim to give Jeff logs for analysis.
Jeff needs FTP log in. Jim to check into.
Discussion on phpBB – to be tabled until next month.
External points of communication - Phone/fax numbers - Patrick to follow up status with Rob.
Clean up distribution lists – email list – to be tabled until next month.
Request that BOD minutes from monthly meeting to be redistributed a few days ahead of following months meeting.

Announcements

Patrick and Bruce attended the meeting using Skype and that constitutes attendance. Presented and approved.
Patrick had a request from Sharon Park Assoc. (tips.net) to publish their content in our newsletter and their only request is that we send them a copy of our newsletter. The feeling is that their information is basic; we are choosing not to use their information.
Request for proofreaders to assist Patrick and Allan. Patrick to email draft to board, if everyone reads one article it will help. It will be titled Draft for Publishing.
Requesting volunteers for committees to be announced at General Meeting.
Charlie announced that insurance covering the Resource Center is the same as last year: $750.

Old Business

Digitize legacy information – Rob to do, Drew can help if needed.
Need to find replacements and backup for: Program chair/VP, PR,
Treasurer, and President (REL final term) – tabled until next meeting.

New Business

Discussion of one mailing list for member communication. Currently Charlie is the only one who can send out a mailing list. To be tabled for future conversion of CVICRM/Drupal.
The Printer of the Newsletter is dropping his ad thus reducing our advertising income $35 per month.
There is a special request to Skype February General Meeting on Social Networking. It was suggested to use Dimdim to podcast meeting.

Jim motioned to Adjourn, all seconded.
Mary Tobin