Board of Directors' Minutes
September 2010

By Bruce Preston

A regular meeting of the Board of Directors was held Wednesday, September 8, 2010. Richard Corzo called to order at 7:15 PM, having a quorum consisting of Richard Corzo (President), Patrick Libert, Annette van Ommeren, Andrew Woodruff, Charlie Bovaird, Jim Scheef, Drew Kwashnak, Bruce Preston (Secretary). The minutes of the August meeting were accepted as published.

Treasurer’s Report

Old Business

1. General meetings

   Sept. Mac Snow Leopard - Review: Patrick Libert
   Oct: eBook Readers - Preview: Richard Teasdale; Presenter: Bruce Preston; Review: Richard to ask Jeff Setaro and/or Chris Crowl
   Note: It will be in the Conference Center room across the lobby from the auditorium;
   Nov: New Trends in Digital Cameras; Preview: Richard will ask Chris Furey; Presenter: Gary Spring; Review: Andrew Woodruff
   Dec: Open, John Patrick had to re-schedule
   Jan 2011: Open
   Feb 2011: State of the Internet; Preview: TBD; Presenter: John Patrick; Review: TBD
   Note: John will remote from Florida—possibly using iChat and Google Talk, two circuits to support screen display and video conference.

2. Open positions
   1. Membership Chairperson: The duties of the position are: greet members and visitors at the monthly General Meeting, mark attendance check list, distribute drawing tickets, provide attendance counts to the treasurer, distribute membership information to visitors, describe reasons for joining to prospective members, etc. The membership chairman need not be the treasurer, but may assist in collecting membership fees at GM if member submits payment.
   2. Need backup/replacement for Treasure—Charlie to write up treasurer's position.

3. Using Drupal for the DACS Web site—Annette is ready to put it on a shareable site. Jim wants to put it on a Windows/Apache platform (rather than IIS,) provide different port for testing. Jim wants to work with Rob to make sure it is a secure installation. Annette will need ftp access. Discussed alternative mechanisms for transferring documents/templates from Annette's development machine—ftp, remote drive, etc.

4. Scholarship committee—Jim needs to call schools now that summer vacations are over.

5. Status update on e-mail sent from Web server/DACS forum—Jim reports it is resolved.

6. Membership info required when member joins using PayPal. Charlie has password, Annette will do code modifications to capture the additional information requested—name, address, phone, e-mail. etc.

7. Mechanism for sending multiple copies of DACS.DOC to libraries—Danbury library does not have ability to do a distribution to other libraries via inter-library mail service. They do have back issues. We will look into using electronic distribution once Drupal site is live, i.e. opening up private areas to library accounts.

New Business

1. From Jim Scheef: The Mags.Net servers are now managed/operated by Chris Furey's company and are being replaced by virtual machines which will have different mail server software. Converting from the software configuration previously used by Mags.Net has proven to be problematic as it will be difficult to establish the various aliases and forwarding IDs as currently used. Jim (and probably Rob) is going to investigate setting up our own SMTP/POP3 system on an in-house VM platform.

2. Possible Tech Fest participation October 9th—we want to participate—PPT slide show such as at General Meetings, poster(s) and brochures and photos from Film Festival, print extra copies of October newsletter. Drew and Patrick to put together proposal to submit to Tech Fest organizers.

The meeting was adjourned at 8:45 PM.